B23254 Project Coordinator Manager
CIMMYT, Bangladesh

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security and improving natural resources.

For more information, visit cimmyt.org.

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Project Portfolio Manager to assist in overseeing management of a range of inter-related projects that are primarily operational in Bangladesh, but that also include activities in Nepal, India, and in Pakistan, and other locations in Asia.

The position is based at CIMMYT’s office in Dhaka, Bangladesh, but will interact regularly with administrative and supportive systems at CIMMYT headquarters and in South Asia.

Specific duties:

• Under direction from the supervisor, be responsible for the day-to-day management of a portfolio of projects
• Coordinate with other CIMMYT project leaders and project managers.
• Supervise Field Office (FO) Leaders and the implementation of FO work plans under a portfolio of projects
• Prepare and provide broad scope briefings and advice to Project Leaders, Country Representative, and donor(s).
• Establish contact and maintain lasting rapport with project partners, private sector, international consultants, NGOs, government, and CG partners.
• Manage budgets:
  • Prepare project budgets, upload, and conduct budget revision based on project work plans as required.
  • Review monthly expenditures by conducting budget analytics and building alternate scenarios; review all transactions for accuracy, identify issues and apply corrective action.
  • Review field office liquidation reports and funds requests.
  • Review and assign budget codes for expenditures as needed.
  • Support asset procurements and asset inventories as required.
  • Administer and realign the budget according to CIMMYT’s policies and establish a significant working relationship with HQ in support of this activity.
• Manage contracts:
  • Draft and facilitate sub-agreements with partners.
  • Ensure timely submission of financial and technical reports from partners/sub-grantees.
  • Ensure disbursement of payments as required.
  • Manage contracts and consultancies.
• Support Mamp;E and donor reporting:
  • Supervise project portfolio Mamp;E staff to update the annual result tracker/results framework for the donor.
  • Support Mamp;E staff to do indicator reporting if required by donor.
• Support project communications team as required:
  • Generate and/or ensure the production of content for the project portfolio communications platforms, potentially including websites, newsletters, brochures, success stories, research notes, reports, and social media posts.
  • Edit and copy edit written materials produced by the project.
  • Review and approve communications-related expenditures and investments.
• Support the portfolio of projects’ HR activities including recruitment, staff on-boarding, and annual performance evaluations.
• Organize the project’s leadership committee meetings, technical meetings, and planning meetings.
• Work closely with the Regional Program Manager to ensure best practices for project management and if required liaise closely with CIMMYT headquarters, including program management, human resources, project management unit, and Communications.
• Serve as a liaison for implementing partners.
• Oversee project staff as required and conduct an annual performance review of staff assigned under your supervision.
• Contribute to the maintenance of resource mobilization-related databases and records.
• Foster relationship with Director General’s office, Program Directors, Project Leaders, and the Communications Unit.

Requirements

• Required academic qualifications, skills, and attitudes:
  • Applied Master’s degree in fields related to International Development, Development Studies concentrating on Project Management, Monitoring and Evaluation, Management or Business. Other fields of study will be considered if applicable and based on the candidate’s demonstr

Job Rewards and Benefits